Room Reservations

Internal Bookings 

Room Booking Form

• Meeting/Conference Rooms: Several Small meeting rooms are available for booking through Outlook. 
• Office Spaces and other Room Bookings: A few small office spaces are available for staff, faculty, and students to book using Outlook. 
• Library Study Rooms
• Ad Hoc Room Bookings: Use the Room Booking Form to submit your request. 
• Need a fob or key? Access Request Form
• Classrooms for scheduled courses are booked by Student Services.
• For room numbers and locations, please consult the Duncan McArthur Hall map.

Rooms

The Parental Room and Quiet Room are not bookable in Outlook. They are first come, first spaces. 

Add a room to an Outlook event booking

1. Double-click the date and time on which you want to make a booking.
2. Enter the Subject and Start time/End time in the window that appears. 
3. Add the room you want to the Search for a room or location. You can search for it using the room number. It will show available or busy depending on its status. 
4. Select the people to be invited in Add attendees. 
5. Add any other meeting details. 
6. Click send. 

Extra Details and Cautions

• Review the Duncan McArthur Hall Floor plan for the room location. 
• All day events and recurring meetings are known to cause issues with Outlook bookings. Please avoid using these types of meetings. 
• Rooms appear in Outlook at EDUC *room number.* Rooms will only show up in the search if you use the room number. 

External Bookings

Non-academic and ad hoc bookings and events (external to Education)

To rent the Duncan McArthur Hall gymnasium for activities external to the Faculty of Education, please book through Queen’s University Athletics & Recreation. For all other external bookings, organizations outside of Queen's should contact edhelp@queensu.ca.