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Grading and Appeals

1 At the beginning of each course, instructors will provide a clear statement of the basis on which the final grades are assigned, the term work expected and the weight, if any, each assignment will contribute to the final grade. Students' progress in courses and practica will be monitored under the Procedures for Monitoring and Reporting on Teacher Candidate Progress.

   

2.1 The grades for all courses or components of the BEd and DipEd programs are:

 Letter Grade
Grade Point
Descriptor
Percentage Range
A4.0
Excellent
80-100
B3.0
Very good
70-79
C
2.0
Adequate
60-69
D
1.0
Marginal
50-59
F
0
Unsatisfactory/Failure
0-49
P

Pass; no grade assigned.  Reserved for Practicum courses or as approved by the Dean


For Continuing Education Courses only:

Letter Grade
Grade Point
Descriptor
Percentage Range
A+
4.3
Outstanding
90-100
A
4.0
Excellent
80-89
B+
3.3
Very good
77-79
F
0
Unsatisfactory/Failure0-76





2.2

Additional academic record entries are:

CR
Credit
INIncomplete
GDGrade Deferred
NG
Not Graded
AU
Audit
TR
Transfer Credit


2.3

When a course is made up of two or more components, candidates must pass all components in order to pass the course.

   

2.3
Credit (CR): recorded only for those courses or components which the Faculty Board has determined are not to be graded.

   

2.4
Incomplete (IN): a temporary designation, which is used when, in the judgement of the instructor, a student merits an extension of time for the completion of a course. At the end of the course the instructor will submit an Incomplete Grade Statement indicating work to be completed and the due date with a copy provided to the student and the Faculty Registrar. Both the instructor and student must sign the Incomplete Grade Statement. Incomplete (IN) is automatically converted to Fail (F) if the student has not successfully completed the course by the time specified or, in any event, at the end of the subsequent academic term (120 days). The BEd/DipEd Programs, Admissions and Awards Committee has the authority to make exceptions to these rules where, because of extenuating circumstances, a student has been unable to complete the course due to, for example, serious illness. The Committee shall report all such exceptions to the Faculty Registrar and any Faculty members involved.

   

2.5
Grade Deferred (GD): a temporary designation to be used only with the approval of the Faculty Registrar. The instructor must submit a change of grade to assign a grade. The GD will not lapse to F (Failure). The Faculty Registrar and Office of the University Registrar will monitor.

   

2.6 Not Graded (NG): for courses that span multiple terms until the course is completed.

   

2.7 Audit (AU): no grade assigned for audited courses. The Faculty Registrar must approve all audited registrations.


2.8
Transfer Credit (TR): no grade assigned for transferred credits. The Faculty Registrar must approve all transfer credits.


3.0
No grade may be changed by administrative fiat.


4.0 It is the responsibility of each course or section instructor to report electronically final grades (in a manner prescribed by the Faculty Registrar) within 10 working days of the last day of the session. The only exceptions to this shall be those courses determined as such by Faculty Board.


5.0
An enrolled candidate who wishes to question academic or faculty procedures should contact the Associate Dean, Undergraduate Studies. The Associate Dean, Undergraduate Studies will advise the candidate concerning faculty review and appeal procedures.

      

6.0 Appeal of a Failed Grade (Non-Practicum)
Students have the right to appeal a failed grade assigned in a course subject to the marking scheme set out by the course instructor(s).


6.1
As a first step, the student should request an informal review with the instructor concerned, and instructors are strongly encouraged to consent. This request should be made within 15 working days of the grade being received. Normally the instructor will provide a reconsidered grade within a further 15 working days of the receipt of the request and any further information being submitted by the student.


6.2 If the request for an informal review is denied or if the student is not satisfied with the decision, a formal appeal may be submitted to the Associate Dean, Undergraduate Studies.

The appeal must be submitted in writing with copies of all relevant documents not later than 15 working days after the reconsidered grade being received and must be accompanied by a faculty appeal fee. The fee will be refunded to the student if, as a result of the review, a failing mark is raised to a pass.

The reconsideration will be by two reviewers appointed by the Associate Dean, Undergraduate Studies; one reviewer will be the original instructor, if possible. The work under question will be reviewed and the student will be informed of the reconsidered grade, normally within 15 working days of receipt of the written appeal.


6.3 If the student is not satisfied with the decision after the review referred to in 6.2, the next stage of review lies with the BEd/DipEd Programs, Admissions and Awards Committee. The student must submit an appeal in writing to the Chair of the BEd/DipEd Programs, Admissions and Awards Committee, within 15 working days of receiving the decision. There is no fee for the appeal to the BEd/DipEd Programs, Admissions and Awards Committee.

The BEd/DipEd Programs, Admissions and Awards Committee will strike an ad hoc Appeal Subcommittee consisting of at least two members. No member of the Appeal Subcommittee will have been part of the appeal at an earlier stage. The Appeal Subcommittee will inform the student in writing of the decision and report the decision to the BEd/DipEd Programs, Admissions and Awards Committee.

The decision of the Appeal Subcommittee is final (see the Senate's Policy on Student Appeals, Rights and Discipline). However, if the student believes that there are grounds for an appeal on other than academic grounds, the student may set in motion the system for handling appeals as recorded in the Senate's Policy on Student Appeals, Rights and Discipline, by appealing to the University Student Appeal Board.

      

7.0
Appeal of a Failed Grade (Practicum)
Students have the right to appeal a failed grade assigned in Practicum.


7.1
As a first step, the student should request an informal review with the Coordinator of Practicum. This request should be made within 15 working days of the grade being received. The Coordinator will review the appeal with the Faculty Liaison. Normally the Coordinator will provide a reconsidered grade within a further 15 working days of the receipt of the request and any further information being submitted by the student.




7.2
If the request for an informal review is denied or if the student is not satisfied with the decision, a formal appeal may be submitted to the Associate Dean, Undergraduate Studies.

The appeal must be submitted in writing with copies of all relevant documents not later than 15 working days after the reconsidered grade being received and must be accompanied by a faculty appeal fee. The fee will be refunded to the student if, as a result of the review, a failing mark is raised to a passing grade. The work under question will be reviewed and the student will be informed of the reconsidered grade, normally within 15 working days of receipt of the written appeal.




7.3
If the student is not satisfied with the decision after the review referred to in 7.2, the next stage of review lies with the BEd/DipEd Programs, Admissions and Awards Committee. The student must submit an appeal in writing to the Chair of the BEd/DipEd Programs, Admissions and Awards Committee, within 15 working days of receiving the decision. There is no fee for the appeal to the BEd/DipEd Programs, Admissions and Awards Committee.

The BEd/DipEd Programs, Admissions and Awards Committee will strike an ad hoc Appeal Subcommittee consisting of at least two members. No member of the Appeal Subcommittee will have been part of the appeal at an earlier stage. The Appeal Subcommittee will inform the student in writing of the decision and report the decision to the BEd/DipEd Programs, Admissions and Awards Committee.

The decision of the Appeal Subcommittee is final (see the Senate's Policy on Student Appeals, Rights and Discipline). However, if the student believes that there are grounds for an appeal on other than academic grounds, the student may set in motion the system for handling appeals as recorded in the Senate's Policy on Student Appeals, Rights and Discipline, by appealing to the University Student Appeal Board.


8.0
Appeal to Retake or Substitute a Failed Course (Non-Practicum)
A student who has received a grade of Fail (F) in a course, and who wishes to retake the failed course, or to undertake an alternative course in substitution for the one that has been failed, must appeal in writing to the Associate Dean, Undergraduate Studies for permission to do so within 15 working days of the grade being received. The letter of appeal should cite any extenuating circumstances affecting performance in the failed course (with supporting documentation, such as a medical certificate), and contain an expression of commitment to complete the course successfully if permission is granted. Permission is at the discretion of the Associate Dean, Undergraduate Studies after consultation with relevant members and/or officers of the Faculty.


8.1
When a student has failed a course or a component of a course and has been given permission to undertake an alternative course or component in substitution for the course or component that has been failed, the Faculty's administration shall not approve or make available any alternative course or component without prior consultation with the appropriate area or discipline group in the Faculty to determine the suitability of the proposed alternative required.


8.2
A student may be permitted to retake a course. Each course counts only once in the program. When a course is retaken, the attempt with the higher grade will count toward the program and grade point averages. All attempts and grades will appear on the student’s transcript.


9.0
Communication
The Faculty of Education will communicate with students through their official Queen’s e-mail account and, when required, through regular mail to the mailing address on file in SOLUS. For purposes of notifications under this policy, an e-mail sent from the Faculty is deemed sufficient notification.


10.0
Requirements for Graduation
To be eligible for the Bachelor of Education or Diploma in Education the student must have passing grades in all the required courses or components of the program, and a minimum cumulative GPA of 2.0. This CGPA is calculated using only Faculty of Education courses.

The Faculty Registrar will inform the Registrar of the Ontario College of Teachers when a student has successfully completed the program of professional education including successful completion of the practicum.








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