Queen's University

Education Calendar

2009-2010 Academic Year

International Document Requirements

Notes:

  1. The term "official transcript" is equivalent to any of the following words:  marks, mark sheet, or result card.
  2. Official transcripts from other countries may take weeks, and sometimes months, to arrive. We do not assess photocopied or faxed transcripts.  Therefore, to meet deadlines, you are advised to order transcripts and other required academic documents early!
  3. All academic and academic-related documents become the property of the Faculty of Education on receipt, and will not be returned. DO NOT SUBMIT ORIGINAL DOCUMENTS that you are unable to re-order from your academic institution.
  4. The Ontario College of Teachers set their own document and assessment requirements and policies, which may be different from the requirements noted in this policy. Completion of the BEd degree requirements does not guarantee a teaching certificate. All graduates will have to apply to the Ontario College of Teachers and meet all their requirements. Current licensing requirements may be found on the web at http://www.oct.ca/.

There are a variety of Education systems in place around the world, making comparisons between international Education systems and North American systems complex and challenging. Applicants for admission are required to submit ALL of the following documents and information for assessment, as applicable:

    1. Academic Transcript Requirements for Bachelor of Education Applicants:
      • official transcript(s) bearing the original institutional seal and/or signature in the original language confirming all post-secondary study, to be received directly from the granting institution or licensing body;
      • official confirmation of the degree awarded, and the degree date, bearing the original institutional seal and/or signature in the original language, to be received directly from the granting institution or licensing body;
      • original translations** of all post-secondary academic documents that are produced by the granting institution or licensing body in a language other than English.
    2. Academic Transcript Requirements for Diploma in Education Applicants:
      • official transcript(s) bearing the original institutional seal and/or signature in the original language confirming all post-secondary study, to be received directly from the home university or other institution;
      • official confirmation of the degree awarded, and the degree date, bearing the original institutional seal and/or signature in the original language, to be received directly from the granting institution or licensing body;
      • official transcript(s) bearing the original institutional seal and/or signature in the original language confirming all secondary study (upper and lower), to be received directly from the granting secondary school(s);
      • certified copy* of all secondary school diplomas received;
      • original translations** of all academic documents that are produced by the granting institution or licensing body in a language other than English.
  1. Other Required Information re College/University Study:
    • official confirmation of the credit system used;
    • official confirmation of the grading system used.
    If the above information is not printed on the academic transcript(s) or part of the transcript legend accompanying the transcript, the missing information must be provided in an original letter from the academic institution, along with an original certified translation (see notes below on translations) if the letter is in a language other than English.

*Certification of Documents: It is the applicant's responsibility to ensure the Registrar's Office receives official documents directly from the granting institution or licensing body. Notarized documents will only be accepted from countries that do not issue documents directly to Canadian institutions. These countries are: Azerbaijan, Bhutan, Cuba, Haiti, Iraq, Kazakhstan, Kyrgyzstan, Laos, Mozambique, North Korea, Yajikistan, Turkmenistan, Uzbekistan, and some countries that are in political conflict. Applicants from these countries who have original documents in their possession must have the documents certified by a Notary Public to be acceptable; photocopies are not acceptable. For a list of Notaries Public, check in the yellow pages of your local telephone directory.

 

**Original translations will be accepted only from:

  • the consulate, high commission or embassy to Canada of the country where the documents were issued;
  • a Canadian embassy, consulate, high commission in the country from which you emigrated;
  • a translator accredited by a professional association of translators in Canada. To obtain the name of an accredited translator, contact the Association of Translators and Interpreters of Ontario (ATIO) at 1-800-234-5030 OR 613-241-2846 (e-mail: info@atio.on.ca; web site: http://www.atio.on.ca/);
  • a translator who has received accreditation through a federal, provincial or municipal government in Canada;
  • If the ATIO is unable to provide a translator for the language you require, you may contact COSTI-IIAS Immigrant Services at 416-534-7400, ext. 222, fax: 416-534-2482, or http://www.costi.org/ to arrange for acceptable translation.

The translator must include a photocopy of the document(s) from which the translation was prepared, in addition to an original statement indicating:

  • that the translation is accurate and authentic;
  • that the translator belongs to one of the categories listed above (identification number and/or seal, name, address, and telephone number required);
  • printed name and signature of the translator.
  • the translator requires original documents for translation.

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