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Grading System
1 At the beginning of each course, instructors will provide a clear statement of the basis on which the final grades are assigned, the term work expected and the weight, if any, each assignment will contribute to the final grade. Students' progress in courses and practica will be monitored under the Procedures for Monitoring and Reporting on Teacher Candidate Progress.
   
2.1 The grades for all courses or components of the BEd and DipEd programs are:
 HHonours
PAPass
FFail
except in those instances when an instructor elects not to use the Honours category, in which case the students' transcripts will reflect that decision with the entry:
PNPass, no Honours available in this course
There are no numerical equivalents.
2.2 Additional academic record entries are:
NWnot written
INincomplete
CRcredit
GDgrade deferred
AGaegrotat grade
DRdropped
IPin progress
2.3 When a course is made up of two or more components, candidates must pass all components in order to pass the course.
   
3 The Credit (CR) shall be recorded only for those courses or components, which the Faculty Board has determined, are not to be graded.
   
4 The Incomplete (IN) is a temporary designation, which is used when, in the judgement of the instructor, a candidate merits an extension of time for the completion of a course. At the end of the course the instructor will complete an Incomplete Grade Statement indicating work to be completed and the due date with a copy provided to the candidate and the Faculty Registrar. Both the instructor and candidate must sign the Incomplete Grade Statement. Incomplete (IN) is automatically converted to Fail (F) if the candidate has not successfully completed the course by the time specified or, in any event, no later than twelve calendar months from the original completion date of the course. The Professional Studies Committee has the authority to make exceptions to these rules where, because of extenuating circumstances, a candidate has been unable to complete the course due to, for example, serious illness. The Committee shall report all such exceptions to the Faculty Registrar and any Faculty members involved.
   
5 The Aegrotat (AG) may be granted by an instructor in cases where the candidate because of serious illness, has been prevented from completing a course or component and where the instructor feels that the candidate would have completed the course or component successfully had not illness intervened.
   
6 No grade may be changed by administrative fiat.
   
7 It is the responsibility of each course instructor to report final grades to the Education Registrar's Office within ten working days of the last day of the term or session. The only exceptions to this shall be those courses determined as such by the Faculty Board.
7.1 An enrolled candidate who wishes to question academic or faculty procedures should contact the Associate Dean. The Associate Dean will advise the candidate concerning faculty review and appeal procedures.
   
Appeal of A Failed Grade
8 Students have the right to appeal a failed grade assigned in a course subject to the marking scheme set out by the course instructor(s).
8.1 As a first step, the student should request an informal review with the instructor concerned, and instructors are strongly encouraged to consent. This request should be made within 10 working days of the grade being received. Normally the instructor will provide a reconsidered grade within a further 10 working days of the receipt of the request and any further information being submitted by the student. Students in ATEP community based courses should request an informal review with the instructor within 15 working days of the grade being received.
8.2 f the request for an informal review is denied or if the student is not satisfied with the decision, a formal appeal may be submitted to the Associate Dean. The appeal must be submitted in writing with copies of all relevant documents not later than 10 working days after the reconsidered grade being received and must be accompanied by a faculty appeal fee.  (A certified cheque or money order payable to Queen's University for $40). The fee will be refunded to the student if, as a result of the review, a failing mark is raised to a pass. The reconsideration will be by two reviewers appointed by the Associate Dean; one reviewer will be the original instructor, if possible. The work under question will be reviewed and the student will be informed of the reconsidered grade, normally within 10 working days of receipt of the written appeal.
8.3

If the student is not satisfied with the decision after the review referred to in 8.2, the next stage of review lies with the Professional Studies Committee. The student must send an appeal in writing, within 15 working days of receiving the decision to the Professional Studies Committee. There is no fee for the appeal to the Professional Studies Committee. The Professional Studies Committee will assign two of its members to review the case in question and to submit their recommendation to the Committee at its next meeting. The Professional Studies Committee will inform the student in writing of the decision after the date of the meeting of the Committee to decide the appeal. The decision of the Professional Studies Committee is final (see the Senate's Policy on Student Appeals, Rights and Discipline, www.queensu.ca/secretariat/senate/policies/). However, if a student believes that there are grounds for an appeal on other than academic grounds, the student may set in motion the system for handling appeals as recorded in the Senate's Policy on Student Appeals, Rights and Discipline, by appealing to the University Student Appeal Board.

Appeal to Retake or Subsitute a Failed Course
9.0 A candidate who has received a grade of Fail (F) in a course, and who wishes to retake the failed course, or to undertake an alternative course in substitution for the one that has been failed, must appeal in writing to the Associate Dean for permission to do so within four weeks of the grade being received. The letter of appeal should cite any extenuating circumstances affecting performance in the failed course (with supporting documentation, such as a medical certificate), and contain an expression of commitment to complete the course successfully if permission is granted. Permission is at the discretion of the Associate Dean after consultation with relevant members and/or officers of the Faculty.
9.1 When a candidate has failed a course or a component of a course in the BEd or DipEd program, or in Continuing Teacher Education, and has been given permission to undertake an alternative course or component in substitution for the course or component that has been failed, the Faculty's administration shall not approve or make available any alternative course or component without prior consultation with the appropriate area or discipline group in the Faculty to determine the suitability of the proposed alternative required.
   
Requirements for Graduation
To be eligible for the BEd degree, the DipEd, and the Certificate of Qualification as a teacher, a candidate must have grades of H, PA, PN, AG, or CR in all the minimum required courses or components of the program.

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Education Regulations & Policies Grading System
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