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Grading Information

The Faculty of Education adopted a System of Grading and Appeals for courses starting on or after 01 May 2013. The policy applies to courses offered in the pre-service (Bachelor of Education and Diploma in Education) and in-service (Continuing Teacher Education) programs. Questions regarding the policy should be directed to the appropriate office: Education Registrar's Office or Continuing Teacher Education. The new system does not apply to courses prior to May 2011. For prior courses please see the appropriate archived Academic Calendar.

You must long on via your My.QueensU/SOLUS portal to enter your grades in the PeopleSoft Faculty Center.

Off-Campus Access to PeopleSoft

As part of its new security requirements, the University has implemented the Virtual Private Network (VPN) Service. Faculty must log on the VPN before they can enter grades from an off-campus location. http://www.queensu.ca/quasr/training/tutorials/vpn.html

***If you do not have access/security to the PeopleSoft Faculty Center for grading, please fill out this webform in order to implement the required access.***

Winter 2014 Term

Last day of Winter Session - 30 April 2014

Final Grades Due – 9 May 2014

Information for Instructors

Entering Grades:

  • For all full year (AB) courses, Instructors will not submit Fall (A) term grades.  A grade of Not Graded (NG) will automatically show on the student record. The instructor will need to submit a final grade at the end of the Winter (B) term.
  • When entering grades, please enter letter grades (A+,A,B,C,D,IN,F) NOT the numerical equivalent.  Please note that BED and DED programs ONLY use A+. All other pluses (+) or minuses (-) are not permitted.
  • An incomplete (IN) grade submitted will convert to a Fail (F) at the end of the subsequent academic term (120 days).  All IN grades must be accompanied with an Incomplete Grade Statement form by the deadline.
  • Grade Deferred (GD) grades are only available to use upon approval from Education Registrar.
  • Guide to PeopleSoft Grade Entry

Change of Grades After Grade Roster Approved:

If you need any assistance with your grades, please contact the Education Registrar's Office, A112  Duncan McArthur Hall,  613-533-6205, education.registrar@queensu.ca.

Faculty Board

The current Chair of the Faculty Board is Dr. John Kirby, the Vice-Chair is Dr. Ann Marie Hill, and the Secretary is Bonnie Knox.

Date and Time of Faculty Board Meetings

Items for the Agendas should be sent (in copy/ready form and electronically) to Bonnie Knox. If you are making a report that you would like included in the Minutes please forward these to the Secretary in advance or following the meeting. Meetings will be held in the Vernon Ready Room. Please feel free to bring your lunch for lunch-hour meetings.

  • Wednesday, April 16, 2014, 1:00 p.m. (Agenda items due Wednesday, April 9, 2014, 3:30 p.m.)
  • Wednesday, May 14, 2014, 1:00 p.m. (Agenda items due Thursday, May 7, 2014, 3:30 p.m.) - This meeting will include discussion of the Spring BEd/DipEd Degree list
  • Wednesday, June 11, 2014, 1:00 p.m. (Agenda items due Wednesday, June 4, 2014, 3:30 p.m.)


Minutes from previous years and other documents are archived on the Faculty Board Intranet (INET-FB Faculty Board Intranet - INET-FB) in Desire2Learn.

Standing Committees

BEd/DipEd Programs, Admissions, and Awards

  • Chair - J. Pyper (2014)
  • R. Reeve (2016)
  • A. Solar (2016)
  • D. Klinger (2014)
  • Staff Member - J. Lee (2014)
  • Registrar (ex officio)
  • Dean and Coordinators (ex officio)
    • J. McDuff - PJ
    • ​A. Wilkinson - IS
    • E. Deir - PROF 190
    • T. Russell - PROF 191
    • A. Martin - Electives
    • Practicum Manager
  • ESS - C. Lockwood
  • CESA - D. Wiercigroch

Graduate Studies & Research

  • Chair - Associate Dean, Graduate Studies & Research (ex officio)
  • L. Cheng (2014)
  • S. Burney (2016)
  • B. Bolden (2016)
  • C. DeLuca (2016)
  • Staff Member - M. Sayers (2014)
  • ​Dean (ex officio)

Renewal, Tenure/Continuing Appointment and Promotion

  • Chair - L. Shulha (2014)
  • ​R. Bruno-Jofré (2014)
  • T. Christou (2014)
  • L. Wade-Woolley (2014)
  • ​EGSS - CJ. Dalton (2014)

Term Adjuncts Appointments

  • Chair - Dean (ex officio)
  • E. Deir (2014)
  • J. McDuff (2014)
  • ​V. Archibald (2014)

Good and Welfare

  • Chair - V. Archibald (2016)
  • J. Freeman (2016)
  • A. Martin (2016)
  • B. Reed (2016)
  • Staff Member - P. Watt (2014)
  • Dean (ex officio)


  • L. Cheng (Sept-Jan)
  • A. Martin (2014)
  • Staff Member - B. Knox (2014)
  • Dean (ex officio)
  • Registrar (ex officio)

Strategic Planning

  • C. Laverty (2014)
  • B. Kutsyuruba (2014)
  • E. Lee (2014)
  • Staff Member - P. Brown (2014)
  • Faculty Resource Manager (ex officio)
  • Associate Dean, Graduate Studies & Research (ex officio)
  • Associate Dean, Undergraduate Studies (ex officio)
  • Registrar (ex officio)
  • Dean (ex officio)
  • ESS - R. Dhanoa


  • C. Christie (2016)
  • L. Cheng (until January 2014, then S. Burney)
  • L. Colgan (2015)

Faculty Board

Staff Representatives

  • V. Arnold (2016)
  • P. Brown (2016)
  • M. Sayers (2016)

EGSS Representatives

  • MEd - S. Cousins

ESS Representatives

  • C. Lockwood
  • R. Dhanoa
Facilities & Resources

Access to the Building

McArthur Hall main entrance is unlocked according to class schedules and the Education Library and Teacher Resource Centre operating hours. All exterior doors except the main entrance by the Education Career Services Office are locked at 4:30 pm Monday to Friday.

The elevator operates between 7:30 am – 9:30 pm Monday to Thursday; 7:30 am - 4:30 pm Fridays. Weekend operation is by access card only.

Interior access to Jean Royce Hall (Cafeteria) ends at 7:30 PM weekdays and 4:30 PM on Friday (when cafeteria is open). There is no interior access on weekends or most of the summer.

You will be issued a key to your office, a classroom key (faculty members) and an Access Card to allow after-hours access to the building and elevator.

After-hours access to the building, stairwells, and elevator is available by using your Access Card which is programmed to allow access to the areas you will need. Access Card readers are located at the main front entrance doors, the east Courtyard doors (near Registrar’s Office- restricted to those with access to the Administration Wing), and the west Courtyard doors (near Technological Education).

The Administration Wing (Offices A101b – A119) is locked from 4:30 PM to 8:00 AM and on weekends. Access Card access is restricted to those with offices in this area.

To arrange extended public access to the building for special events or if you need additional access to other secure facilities contact Brian Zufelt.

Room and Equipment Reservations

Classrooms for scheduled courses are booked by the Education Registrar’s Office. Classrooms needed for other purposes can be booked through Betsy Smith, Event Coordinator.

Equipment [classroom computer sets (portable lab], Student Response System “clickers”, SMART boards, data projectors, laptop computers, digital cameras etc), computer labs/technical support (B217, B307), the eHub and eHub Conference Room, and ordering equipment and software are booked through e-Services Reservations.

The MSTE Room, A216, is a small meeting room on second floor that is booked through Bonnie Knox.

The Music Room, B219, is often used for small recitals and events as well as “Notes at Noon” featuring Faculty vocal and musical artists. It is booked through the Education Registrar’s Office.

The Studio, B142-144 on the corridor west of the gymnasium, is the site of events and shows and can seat 50 for workshops, presentations, etc. To book contact Angela Solar.

The Staff/Faculty Lounge, A114, is available for use by staff and faculty members. It has a fridge, microwaves, kettle and toaster. A number of Faculty social events are held here (soup lunches, wedding/baby showers, etc.).

Student Street, the tiled open area outside the auditorium, is used for events, displays, student use, meetings etc. It can be booked through Betsy Smith.

The Paul Park Garden is the courtyard between A and B wings of Duncan McArthur Hall and is available for general use.

The Vernon Ready Room (VRR), A115, is a large board room located in A-wing that is used for Faculty Board and other Faculty meetings, graduate student defences, etc. It is booked through Wendy Gratto, Stacey Boulton or Jamie Kincaid.

To order a TV/VCR or audio CD player for a classroom contact Ken Montroy or Troy Laporte at Ext. 77289 in the mailroom.

The Akwe:kon Room (A243) offers full video conference capabilities for small groups or a class. Arrangements are made through Trish Deir in e-Services.

The Mezzanine Classroom, B245H (30-35 people), which has a SMART Board, and Conference Room, B245B (8 people), which has teleconference and video conference systems, are available for meetings and events. There is a full kitchen adjacent to the classroom. You can book these rooms using your Outlook calendar: click on "New Meeting" at the top left-hand corner, click on "Rooms" on the right-hand side beside the location field and select either the classroom or conference room, fill in all relevant information and hit "send". You will receive an email showing that you have a tentative booking, the request will be forwarded to CTE for approval ;and then you will receive an email confirming your booking. 

Mail, Courier, Shipping, and Receiving

Mail is delivered to and picked up from faculty and staff member and other offices once each morning. Both internal and external mail can be handled, but external mail must have the correct postage or an account code on it. Courier shipments are sent and received through the Faculty’s Mail Room in B150 (closed 12-1 pm). The Registrar’s Office gets a second pickup in the late afternoon.

Office Setup and Moves

  • To obtain keys, a dolly or cart for moving equipment, and to arrange for the transfer of your phone line, contact Brian Zufelt
  • To ensure that your computer/email is set up, and that your information is updated in the Faculty and Queen's directories, contact Trish Deir

Safety and Security


Emergency phones provide a direct link to the Queen’s Emergency Report Centre. Emergency phones are located throughout McArthur Hall in the following locations: 3rd floor by A339 and A301; 2nd floor by A227 and A240; and 1st floor Student Street by Auditorium B101.

Assistance phones help in a more direct manner than ordinary telephones. No coins are needed; just lift the receiver and the Assistance Phone offers direct lines to: Campus Security Emergency Report Centre; Walkhome Service; taxi service (one specific company); and the Kingston Access Bus. The Assistance Phone is located in Student Street opposite the Auditorium.

Pay phones can be used free of charge to contact Campus Security. Just lift the receiver, press the button labeled "Campus Security”, and you will be connected to the Queen’s Emergency Report Centre. As well, all pay phones can dial the Emergency Report Centre (533-6111) free of charge.

First Aid & Defibrillator

First Aid Stations

The main First Aid station is located in the gymnasium office (B140). Crutches and a wheelchair are also located in this office. For access between 7:30am – 3:30pm Monday to Friday please contact one of the following people:

  • Val Archibald| B140 McArthur Hall |Tel: 75025
  • Brian Zufelt, Departmental Safety Officer | B163 McArthur Hall|Tel:36211
  • Facility Assistants | B150 Mailroom McArthur Hall|Tel:77891 or 77289;

First Aid Kit Locations

First Aid kits are located in the following areas:

  • Technological Education Workshop B151 McArthur Hall
  • Mailroom B150 McArthur Hall
  • Education Library & Teacher Resource Centre
  • Career Services Office A101 McArthur Hall
  • Registrar’s Office A112 McArthur Hall
  • Aboriginal Teacher Education Program Office A244 McArthur Hall
  • Science Labs A333, A334, A335, A339
  • Faculty and Staff Lounge A114 McArthur Hall

AED (Automated External Defibrillator)

Located in Student Street by gym entrance

Queen’s Campus Security Emergency Report Centre Tel: 613.533.6111.

Campus Safe Walk Program

Campus Security provides escorted walks from one point on campus to another for staff, faculty and students when the Walk Home service is off duty. This service is provided at any time day or night, all year round. Anyone who wishes to be escorted may phone Security at 613-533-6080 and request an escort. Security staff will be sent to meet you and will escort you to your destination.

Emergency Response Procedures

The Queen’s University Emergency Response Procedures can be found on the following website: http://www.queensu.ca/security/emergency.html

In the event that the Queen’s Emergency Management Plan is activated, regular updated information will be available at 613-533-3333. Information will also be posted throughout Duncan McArthur Hall and on our website.

For information about building operations and maintenance, repairs, security concerns, mail room, moving furniture, etc., contact Brian Zufelt, Facility Supervisor & Safety Officer, ~ B163, Ext. 36211, Office hours 7:30 – 3:30

Faculty of Education Fire Plan

Preparedness and Prevention

Familiarize yourself with the location and use of fire alarm stations, fire extinguishers, primary and secondary fire exits in your area. In the event that the fire alarm system will be out of service for maintenance, all occupants will be notified.

Monthly fire alarm tests are scheduled for the last Monday of each month. During this particular test of the system, the bells will ring for about a minute. Notices will be posted throughout the facility informing building occupants of scheduled tests.

When the Fire Alarm Sounds

All occupants must evacuate building by nearest safe exit at all times when the fire alarm sounds. Leave office or classroom in an orderly fashion, closing doors as you leave.

Do Not Use Elevator.

If exiting the building by north exits, meet at the covered north walkway, away from the building. If exiting the building by south exits, meet at the south patio by the main entrance, away from the building.

Do not re-enter the building until authorized to do so by the Kingston Fire Department (or Campus Security or Environmental Health & Safety personnel). During a fire alarm (other than monthly fire alarm test) the facility is under the jurisdiction of the Kingston Fire Department.

In Case of Fire

  1. Notify others in the immediate area that there is a FIRE.
  2. Vacate the fire area and close doors.
  3. Activate the nearest wall mounted Fire Alarm Station.
  4. Do not attempt to extinguish the fire if you cannot do it safely.
  5. Assist people with disabilities to a safe location.
  6. Evacuate building.

Duncan McArthur Hall Signage Policy

With the approval of the Communications Coordinator, signs, posters and notices may be posted on bulletin boards in the building. Signs posted on doors, glass and surfaces other than bulletin boards will be removed.

Duncan McArthur Hall Parking

To obtain a permit to park in the paved lots (upper and lower) immediately north of the building ($54.80/month), contact Parking at ext. 74598. Parking permits for West Campus are not valid for Main Campus.

The unpaved parking lots north of the building (beside the tennis courts) have reduced rates at $43.22/month.

A Main Campus parking permit is available in the Education Career Services Office for faculty/staff occasional use for meetings, etc.

The parking lot south (lake side) of Duncan McArthur Hall is for paid (metered) parking.

Human Resources & Finance

ID Cards

All faculty and staff are issued an ID card by Human Resources which is used as a library card and for selected merchant discounts downtown (photo ID cards are now also available). The card is issued when you meet with HR to discuss benefits. 


Submit receipts for travel or travel advance with the appropriate, signed Financial Services form to Phyliss Watt, B191. If you have questions, contact Phyliss Watt, ext 36262.

Completing the form as much as possible will help to expedite processing. Refer to the checklist to ensure you have all required documents.

Administrative Support

Each faculty member shares the services of an administrative assistant with other members.​ Assistance is provided for ordering supplies, handling mail, classroom assignments, etc.​

Contacts & Communications


Personal Counsellor 

Counsellor Sarah Horsford is now offering counselling services to students at our Faculty.  For more information, please see Personal Counsellor.


Please use your official Queen's email for all correspondence with students, faculty and staff.

If you are not receiving emails from the EDNEWS-L listserv by September, please contact Trish Deir.

Event Coordinator

Please contact Betsy Smith, the Event Coordinator (Room A125, 613-533-6000 ext. 75408) for:

  • booking classroom space, the auditorium and Student Street for meetings & events unrelated to courses
  • to review classroom bookings and the upcoming event schedule to maximize attendance at your next functions
  • to assist with making arrangements for event set-up, a/v & building access

Communications Coordinator

Please contact Vicky Arnold, the Communications Coordinator (Room A124, 613-533-6000 x 74305) for:

  • assistance with communicating with the Faculty (news, event promotion, etc.)
  • creating your profile and promoting your research on the website and social media
  • questions about this website or the Faculty Facebook and Twitter accounts
  • Faculty marketing materials such as the brochure, video, folders, research packages, etc.
  • media relations services and interview training​
  • Photo Consent Form, Parental Photo Consent Form and other info for our Photo Contests​

Templates & Visual Identity

Commonly Used Acronyms




Artist in Community Education Program

Alt Prac

Alternative Practicum


Alma Mater Society


Aboriginal Teacher Education Program Track


Concurrent Education Student Society


Continuing Teacher Education


Canadian Teachers' Federation


Curriculum Course


Desire to Learn - Learning Management System


Diploma in Education


Disability Services Office


Educational Studies Course


Education Registrar's Office


Queen's Education Student Society


Elementary Teachers' Federation of Ontario


Program Focus Course


Foundational Studies Course


Ministry of Education


Ontario College of Teachers


Ontario English Catholic Teachers Association


Outdoor and Experiential Education Program Track


Ontario Student Assistance Program


Ontario Secondary School Teachers' Federation




Professional Studies Course

PROF 150

Concepts of Teaching and Learning PJ Requirement (except ACE)

PROF 155

Concepts of Teaching and Learning IS Requirement (except ACE)

PROF 170

School and Classroom Leadership: In Pursuit of School Effectiveness


School Law and Policy PJ Requirement


School Law and Policy IS Requirement

PROF 190

Theory and Professional Practice PJ Requirement

PROF 191

Theory and Professional Practice IS Requirement


Qualifications Evaluation Council of Ontario


Society of Graduate & Professional Students


Student On Line University System - Online Student Centre


Technological Education


Teacher's Overseas Recruiting Fair

For PROF 190/191 Instructors & Liaisons

We look forward to an exciting and challenging year of teaching and learning with the B.Ed./Dip.Ed. candidates in PROF 190/191 Theory and Professional Practice. Each section provides candidates with a "home base" and peer group, an anchor for their professional and personal learning. The course helps candidates to consolidate and critically examine their professional knowledge emerging from practicum experience, professional dialogue,and study of professional literature. The course directly addresses the Ontario College of Teachers' Foundations of Practice for the Teaching Profession and sets the stage for ongoing professional learning.

PROF 190/191 is paired with the Practicum. The role of the Faculty Liaison is to integrate practicum supervision with classroom activities and reflections during the on-campus weeks in both terms. The course provides teacher candidates with tools and strategies to analyze, interpret, and modify their own teaching practices and understandings, relying on their own experiences and on advice from teachers of on-campus courses in the Faculty of Education (curriculum, foundations, educational studies); associate teachers; peers; and appropriate educational literature.

If a candidate’s success in a practicum component is in jeopardy, or their interim report (completed by the associate teacher), indicates any areas of inadequate progress, the faculty liaison must initiate a Practicum Review form.  Please see page 15 of the Practicum Handbook.

An on-line Faculty Liaison assessment is completed in March after the third practicum component. You will be sent an email in January with a unique password to access your list of PROF 190/191 candidates for whom you will verify completion of the practicum components. No comments are necessary on the assessment list unless a mark of Incomplete or Fail is issued.

For Advisors & Supervisors

Information for Advisors and Supervisors is included the Graduate Studies Handbook. Additional information is included on the School of Graduate Studies website under For Faculty and Staff. Additional useful links:

Access to Student & Applicant Records

The Graduate Studies and Research Office abides by “The Freedom of Information and Protection of Privacy Act” (FIPPA). Within the University, faculty and staff members are given access to information contained in student records on a NEED TO KNOW basis only, that is, if they require the information in order to perform their official duties.

Access to Applicant Records

Applicant records in their entirety are normally only available to staff of the Graduate Studies and Research Office, the Faculty's Associate Dean of Graduate Studies and Research, the Admissions sub-committees, and the School of Graduate Studies. Applicant records, minus sensitive personal information, may also be made available to graduate faculty if necessary to aid in the admissions process.

If an applicant names a faculty member(s) as a potential advisor in their application,the applicant is considered to have given consent for the person(s) to have access to their applicant records for the purpose of admission and to help the faculty member decide whether or not he/she wishes to act as a supervisor/advisor.

Under no condition should applicant records be removed from the Graduate Studies and Research Office.

Access to Student Records

Student records maintained in the Graduate Studies and Research Office are normally only available in their entirety to Graduate Studies and Research Office staff, the Faculty’s Graduate Studies and Research Associate Dean, and the School of Graduate Studies. The program advisor/supervisor is authorized to see their advisees’ student records.

Conducting Master's and Doctoral Oral Thesis Examinations - Absence of Examiners

The School of Graduate Studies has provided a document to provide guidance for graduate departments and programs at Queen’s University when faced with an unexpected and last-minute illness by a faculty member scheduled to attend a Master ’ s or Doctoral Oral Thesis Examination. Please see Conducting Master’s and Doctorate Oral Thesis Examinations – Absence of Examiners.

Release of Information

If a faculty member wants to view applicant/student records and they are not acting in the roles defined above, the student or applicant must complete and submit a “Release of Information Authorization” form available in the Graduate Studies and Research Office, where they can indicate if they wish to release their complete student/applicant file to the named faculty member or only parts of it, and for what reason.  Under no condition should student records be removed from the Graduate Studies and Research Office.

If you require additional information, please contact the Graduate Studies & Research Office.

Graduate Supervision Units (GSU’s)

A Graduate Supervision Unit (GSU) is defined as the points earned for the successful supervision of (a) an Individual Study, (b) MEd Project,(c) MEd Thesis, and (d) a PhD dissertation.

GSU’s are given the following points:

  • successful completion of an Independent Study earns 1.0
  • successful completion of a MEd Project earns 2.0
  • successful completion of a MEd Thesis earns 4.0 (suggested distribution: MEd Thesis Supervisor = 3.5, MEd Thesis Supervisory Committee Member = 0.5)
  • successful completion of a PhD Dissertation earns 8.0 (suggested distribution: PhD Dissertation Supervisor = 6.0, PhD Dissertation Supervisory Committee Member = 1.0)

When a member accumulates 12 GSU points they are eligible for a 0.5 workload credit or equivalent as per the Standard of Workload Policy, June 2011.

Graduate Studies Timetables

Student Vacation

Guidelines have been created by the School of Graduate Studies related to vacation for Queen’s graduate students, as the result of a request by the Society of Graduate and Professional Students and an examination of how the issue of vacation forgraduate students is dealt with by other Canadian universities, particularly those with a similar level of research intensity as Queen’s. For further information see the Vacation Guidelines document.

SEED Research Grants

Applications due Friday, April 11th, 2014

Funding will be provided for a significant new initiative or new development in an existing research program. It is expected that normally at least 50% of the funding would be used to support Faculty of Education graduate students as research assistants.

Researchers in the Faculty of Education must satisfy one of the following criteria:

  • Hold a Tenured/Continuing appointment
  • Hold a Tenure-track/Continuing appointment
  • Hold a Continuing Adjunct appointment
  • Hold a renewable Adjunct appointment

Guidelines for Applicants

The purpose of this initiative is to help faculty members attract external research funding. For researchers who have had previous SEED grants, the committee requires evidence of how that funding supported an application for an external grant. Only one application may be submitted per researcher (as applicant or co-applicant) per adjudication. The limit is $5,000 for a maximum of one year. If your project requires support from the Faculty’s E-Services staff, please consult with the Manager of E-Services to ensure that any extra charges for resources are included in your proposal.

The committee considers requests for assistance in the following categories:

  • Graduate research assistants (it is anticipated that this will normally constitute at least 50% of the funds applied for)
  • Clerical help
  • Purchase of books and materials
  • Actual costs/use of specialized research equipment
  • Transportation/travel costs for research purposes and for travel purposes to present significant scholarly work related to the proposed project
  • Subsistence for research purposes and for travel purposes to present significant scholarly work related to the proposed project
  • Photocopying, duplicating, telephone and other incidental expenses

Note: There may be more applications than can be fully supported from the limited funds available and the Committee may award partial funding. Applicants are required to explain how partial funding may be helpful to their projects in #6 of the application form. The Adjudication Committee will not cover applications for expenses already incurred. Funds may not be spent for purposes not covered by the terms of the award.

Researchers who require office assistance for word processing in connection with a research project should, as far as possible, use the regular services of the University. If this is not adequate, full explanation should be provided about the cost of preparing approved material.

Payments made to research assistants must be consistent with the article on Conflict of Interest of Commitment in the Collective Agreement. Research assistants will be paid at a rate appropriate for their qualifications. Applicants are expected to engage Faculty of Education graduate students as research assistants when possible. If full time graduate students are employed on a part time basis, care must be taken not to violate the limitations on time commitments by such students. Where highly skilled operations are involved for which research assistance is not available at regular rates, the Committee will consider requests for higher rates.

As all payments (on a casual and on a regular basis) for clerical help or student assistants are subject to deductions for Canada Pension Plan and Unemployment Insurance, applicants should add 10% benefits over the amount they will need for assistance in these categories.

When travel by the grantee is essential to the research program, travel expenses may be included as a budget item. The estimate of cost will be based on economy-class airfare, or comparable rail or bus fare, as the situation may justify. Approved automobile travel for field investigations will be estimated at the current Faculty of Education rate.

Subsistence grants will be made in accordance with current University policy. It should be noted that persons travelling outside Kingston and staying in one location for extended periods of time (in excess of two weeks) are expected to secure moderately priced long-term living arrangements.

Funding may be provided to prepare material for publication, e.g. typing, the preparation of drawings or charts, etc.

How to Apply

To apply, please submit an electronic copy of the grant application form and your proposal to Stacey Boulton, Administrative Assistant to the Associate Dean of Graduate Studies and Research at stacey.boulton@queensu.ca.

Application Forms


Your proposal should include:

  • A project description (maximum three pages in 12 pt font), indicating the title, a description of the research with references to the relevant literature and a clear statement on methodology and a description of how the results will be disseminated and/or published.
  • A CV listing recent publications, grants and references
  • Proposed budget


Adjudication will be in a peer review process.  The perceived significance of the proposed research, as documented in the application itself, is the most important criterion used by the Adjudication Committee in reaching recommendations for funding.

After the termination date, the research account set up for the administration of the award will be closed and any remaining funds will be returned for the next competition. In exceptional cases, an extension of up to six months may be granted. Written requests for an extension should be addressed to the Administrative Assistant to the Associate Dean of Graduate Studies and Research and should explain the reasons for the requested extension.

All grant holders must submit a brief research report to the Administrative Assistant to the Associate Dean, Graduate Studies and Research, including the impact the award had on their work, within six months of the project’s completion.

Queen’s Faculty of Education should be acknowledged in all publications arising from the research.

Elliott/Upitis/Bamji Travel Fellowships

The Elliott Travel Fellowships will be awarded to Queen’s Education faculty members for research outside Canada in the field of teacher education or related fields. Awards may also be made to faculty members from outside Canada to enable them to come to Queen’s Faculty of Education to work with Queen’s Education faculty members and students in the field of teacher education or related fields.

These travel fellowships are available because of generous bequests to the Faculty of Education from Charles Martyn Elliott and Kathleen Meed Elliott, from Z.R. Upitis, and from Dr. Pervez (Perry) Bamji and Mrs. Annamaria Bamji.


Faculty members are all those on continuing appointments, including continuing and renewable adjunct faculty.

In order to be consistent with other Queen’s travel awards faculty members are not eligible to apply for support in consecutive years for themselves or for faculty members outside of Canada.

Proposal and Budget

Preference will be provided to studies with small budgets and potentially high impact. Maximum award per member/per year is $5,000.00.

Awards may be used for travel expenses, living expenses, academic fees (payable both to Queen’s University and other institutions) and other expenses necessary to carry out the program of study.

Normally, conference attendance is not considered study abroad unless the conference is part of a larger program of study abroad.

Application Procedures and Deadlines

A specific study and budget must be proposed, and submitted with an Application Form.  

Please refer to the Terms of Reference for additional guidelines surrounding the proposal and budget.

Applications must be submitted by April 11, 2014 (date to be determined) to:

Elliott/Upitis/Bamji Travel Fellowship Advisory Committee
c/o Stacey Boulton in A101C, Duncan McArthur Hall
Faculty of Education, Queen’s University

How and When Awards Are Announced

The advisory committee will assess the applications and, subsequent to approval from the Dean of Education, a letter will be sent to individual applicants by May 01, 2014.

Report or Presentation to be Completed

Recipients are required to submit a report to the Dean of Education c/o the Elliott Travel Fellowship Advisory Committee, outlining the results of their studies abroad.  The report is due one month after returning to Canada, and can be in any form the recipient deems most useful for communicating the results to the Faculty of Education. The Advisory Committee recommends that recipients provide a short Miscellaneous Oral Report to Faculty Board, at the meeting of Faculty Board following the recipient’s return to campus. Your submission of this application, and your signature below, indicate your acceptance of this obligation as a condition of the award. 

Any public form of communication or report must maintain the anonymity of people. Thus, in the final report or presentation, real names of people must not be disclosed, and information that reveals the identities of specific persons must not be used

The Johnny Biosphere Environmental Education Fund 2013-14

The Johnny Biosphere Environmental Education Fund was established in March 2008 by the family of Dr. John Vallentyne, who was a Queen's University professor, prominent research scientist, and lifelong environmental activist. In his persona of Johnny Biosphere, Dr Vallentyne appeared before thousands of school children, teachers and environmental groups all over the world. His message was simple and direct: What we do affects the Earth; what the Earth does affects us. The Johnny Biosphere Environmental Education Fund has been established in his memory to promote environmental awareness among children.

You are invited to apply for the Johnny Biosphere Environmental Education Fund to support an environmental education project of your own initiative.

Funding Criteria

  1. The money must be used to support a project directed at promoting environmental awareness among children/youth in Ontario.
  2. Projects may be interdisciplinary in nature (e.g. combine the arts with sciences) and may be organized by more than one individual
  3. The fund is open to Queen's University teacher candidates, graduate students and Education Faculty.
  4. Projects must be completed by April of the current school year.
  5. Maximum funding in any year will be $2000. Applications may be made for any amount up to this figure.
  6. Applications made for funding must be limited to two pages and include the following components:
    • Applicant(s) name and contact information, including postal address
    • Project description including target audience (number of students who will be involved in the initiative(s)
    • Rationale describing how your project will promote environmental awareness
    • Anticipated benefits (please specify the value of the intended outcomes and who will receive them)
    • Budget for use of funding (i.e. materials, equipment—please include actual list of needed supplies, quantities of items, and the price per unit)
    • Initiation and completion dates (you may want to consider factors such as time to develop the project and weather limitations, especially for planting etc)
  7. Documentation of the project must be submitted upon its completion. The documentation should include any receipts for reimbursement, as well as a written report that may be made available to the donors. The report should be 1-2 pages and can include photos or artifacts.

The deadline for applications this year is November 22nd 2013, 4:00 pm. Applications should be sent to diane.lawrence@queensu.ca. Successful applicants will be notified by December 6th, 2013.

If you can't find what you're looking for, or have suggestions for improvements to this page, please contact vicky.arnold@queensu.ca.